Safeguarding 2017


School Safeguarding Policy (To be read alongside the Child Protection Policy)

A copy of this Safeguarding Policy 2017 can be downloaded here

To be used in conjunction with the online pan Sussex child protection and safeguarding procedures manual:

When the government published “Every Child Matters” it raised 5 key issues that were deemed essential in the complete development of each and every child:

  • Must be and stay safe
  • Must be healthy
  • Must be able to enjoy and achieve
  • Must be able to achieve economic well-being
  • Must make a positive contribution

There was a clearly stated need that, while each area of society has an important part to play in child development, schools must embrace the document both individually and collaboratively.

The government has published a policy “Safeguarding Students” (DfES/027/2004) and this school has used this in formulating its own Safeguarding statement.

A named member of the Senior Management Team will have the responsibility of ensuring that the school does its best to deliver each of the five key issues.

Springboard Senior Safeguarding Students Statement

At Springboard the health and safety of all students is of paramount importance. Parents and carers send their students to school each day with the expectation that school provides a secure environment in which their students can flourish. Springboard therefore has to ensure that this expectation becomes reality. In order to do this a wide range of measures are put in place:

The Health and Safety Policy

The school has a health and safety policy, which is monitored each year by the head and directors. A copy of this policy is available with 24 hours notice.

Any concerns from staff are reported to any of the above and the head teacher carries out an initial examination, assessing what remedial action needs to take place.

Each term there is a fire drill that practices efficient evacuation from the buildings. West Sussex County Council (Landlord) conducts an annual Fire Risk assessment which is stored in the Youth Centre Office. The school conducts an annual Fire Risk Assessment, weekly fire checks in key areas + extinguisher visual checks. There is a termly fire drill. The premises officer checks the fire alarms weekly with the admin asst from the Youth Centre

Staff are trained in Food Hygiene. These enable safe practices in school and the Kitchen. Food Safety Certificates displayed in the Office.

First Aid

Please refer to the First Aid, Medication and Managing Accidents Policy for further details.

In school there are always trained members of staff who volunteer to oversee first aid.  All staff are first aid trained.  The names and photos of Nominated First Aiders are displayed visually on noticse around the school as is advice as to where First Aid supplies are stored.  There are a number of first aid kits situated around school.  When a child is poorly, or has suffered an accident there is a protocol for staff to follow:

  • A trained first aider is consulted
  • The incident is logged in the accident book
  • For head injuries a Head Note is issued
  • If there is any doubt at all a parent is contacted

Springboard policy is that members of staff will only give medicine with written permission from parents unless in an emergency.  In the case of a pupil needing medication during the day parents are welcome to come into school to administer correct dosages. For the majority of medicines a dose before and after school is perfectly adequate. Naturally the parents should consult doctors before giving any form of medication.  Any medication administered / self administered is recorded in the medications file in the office.

For matters of an intimate nature staff are advised to deal with a child with utmost sensitivity and always to seek guidance from the Head teacher or a Director. In almost all situations the parents will be asked to come into school immediately so that they are part of the decision making process for such matters. In rare circumstances the relevant medical professionals and social care and health professionals will be contacted as a matter of utmost urgency before the parent.

Site security

Springboard provides a secure site, but the site is only as secure as the people who use it. Therefore all people on the site have to adhere to the rules, which govern it. Laxity can cause potential problems to safeguarding.


  • Doors should be closed to prevent intrusion but to facilitate smooth exits.
  • Visitors, volunteers and students only enter through the main entrance.
  • Students will only be allowed home with adults with parental responsibility or confirmed permission i.e. taxi drivers.
  • Empty classrooms should have closed windows.
  • Students leaving school during break times should inform staff and are aware that the Missing Persons Policy will be actioned should they not return within the agreed time. Normally 20-30 minutes. At this point parents will be informed and police as necessary.


Excellent attendance is expected of all students, but when students are unwell parents are expected to confirm absence by telephone immediately.  If there is no notification school has a policy of phoning home to ascertain each child’s whereabouts before 10:00am that morning.

The school works closely with the Local Education Authority’s Welfare officer whenever a student’s attendance and punctuality causes concern.  Attendance rates are reported each term to the LEA, annually to the government and to all parents.  Positive measures are in place to encourage students to attend regularly and punctually.

Appointments of staff and induction of newly appointed staff and work placements

 Checks are carried out to confirm in respect of each such person

i)   the person’s identity

ii)  the person’s medical fitness;

iii) the person’s right to work in the United Kingdom

iv) personal and character references are sought and verified by phone 

All staff that are appointed to work in school have a criminal records search called a CRB check and List 99.  This search highlights people who have a criminal record or if previous allegations have been made about them. If staff are found to have a criminal record the appointment is reconsidered by the Head teacher and the Directors.

The above checks in regard to CRB checks and working abroad do not need to be carried out where the new member of staff has worked in

a)    a school in England in a position which brought them regularly into contact with children or young persons;

b)     a maintained school in England in a position to which they were appointed on or after 12th May 2006 and which did not bring them regularly into contact with children or young persons; or

c)    an institution within the further education sector in England in a position which involved the provision of education or which brought them regularly into contact with children or young persons, during a period which ended not more than three months before their appointment.

The Head teacher and Directors sit on all appointment panels where the candidates are external applicants. The Directors have undertaken the NCSL training on Safer Recruitment’.

Job advert and job descriptions make references to the responsibility for safeguarding and promoting the safety and welfare of students and the thorough checks required for the job.

 These are as follows: Passports to continue to be produced for inspection before appointment.  If none held, driving license to be produced.

New staff are required to state whether they have lived or worked abroad. If they have done so, extra checks are undertaken to verify this and to establish any child protection concerns:

Newly appointed staff are inducted into safeguarding practices and are assigned a mentor for the induction period. It is the responsibility of the mentors to familiarise new staff with procedures and policy, which affect the health and safety of all at school but especially the students.

The suitability of Proprietor and Staff to comply with the Education (Independent School Standards) (England) Regulations 2010

  • To confirm identity we continue to check birth certificates, driving licenses or passports, alongside proof of address before appointment. Passports to continue to be produced for inspection before appointment. If none held, driving license to be produced for applicants who are not British Citizens before appointment.
  • To check previous employment history CV is required and confirmed at interview.
  • To check character and professional status references  are to continue to be required from last employer and verified before employment.
  • To check qualifications original certificates are to continue to be produced at interview and copies kept on file. Details kept on central register.
  • To confirm suitability to work in a school if an applicant has lived outside the UK, applicants will complete a declaration to confirm whether they have lived abroad, and give details to allow further checks to be made if the proprietors consider this appropriate, before appointment for new applicants, by 30th September for existing staff.
  • To check any direction under section 142, disqualification prohibition or restriction continue to request through enhanced CRB process, ticking box to indicate work will be with children before appointment.
  • To record check on right to work in the UK passports continue to be produced for inspection before appointment.  If none held, British driving license to be produced.  NI number also can be used as proof.  Teachers subject to immigration control will be asked to produce their passport and all other relevant documents for checking and copying.  In the case of anyone who has lived outside of the UK further checks are made and recorded as considered appropriate in line with guidance issued by the Secretary of state, before appointment.
  • For applicants who are foreign nationals, a work permit, Immigration Employment Document, or other specific permission to work in the UK such as a letter of permission will be obtained as appropriate.

Staff who have lived outside the United Kingdom

Newly appointed staff who have lived outside the United Kingdom will undergo the same checks as for all other staff This includes a CRB Disclosure and List 99 check. In addition, Springboard will make such further checks as they consider appropriate due to the person having lived outside the United Kingdom, taking account of Safeguarding and Recruitment guidance.  These further checks will be completed as far as possible prior to an individual starting work. In addition all staff who have lived outside the United Kingdom and were recruited since March 2002 have had CRB Disclosures undertaken. CRB Disclosures will not generally show offences committed by individuals whilst living abroad, therefore, in addition to an enhanced CRB Disclosure, additional checks such as certificates of good conduct from relevant embassies or police forces will be obtained if possible. Where an applicant is from or has lived in a country where criminal record checks cannot be made for child protection purposes, or is a refugee with leave to remain in the UK, and has no means of obtaining relevant information, or the time passed prohibits gaining a certificate, Springboard will take extra care in taking up references and carrying out other background checks. For example, additional references should be sought, and references followed up by phone as well as letter.

Permission to Work in the UK 

Employers, agencies, schools and FE colleges also need to be sure that foreign nationals have permission to work in the UK. Nationals of Gibraltar and of countries within the European Economic Area (EEA) do not need permission to take employment here and may be employed on the same basis as UK nationals. A list of countries within the EEA is given below:

EEA Countries including 2004 Accession countries (*): Austria, Belgium, Cyprus, France, Germany, Italy, Luxembourg, Netherlands, Denmark, Iceland, Ireland, Liechtenstein, Norway, UK, Greece, Portugal, Spain, Austria, Finland, Sweden, Cyprus*, Czech Republic*, Estonia*, Hungary*, Latvia*, Lithuania*, Malta*, Poland*, Slovakia*, Slovenia*. Nationals of countries marked * (other than Cyprus and Malta) who wish to work for more than one month for Springboard inthe UK need to register under the Worker Registration Scheme. Once they have worked legally in the UK for more than 12 months without a break there is no need to register on the Worker Registration Scheme.

There are different arrangements for nationals of Bulgaria and Romania. Most other foreign nationals will need permission to work in the UK.

Permission to Work and Documents for Overseas Staff

Under the Education (Specified Work and Registration) (England) Regulations 2003 an overseas trained teacher may work as a teacher in Springboard for a period of up to four years if he has successfully completed a programme of professional training for teachers in any country outside the UK which is recognised by the competent authority in that country. The four year period commences on the day the teacher first worked as a teacher in England and expires four years later, regardless of any breaks in teaching and irrespective of immigration status. In order to

continue teaching after this four year period has expired, the overseas trained teacher must have obtained Qualified Teacher Status (QTS) and registered with GTCE. Teachers on TDA’s Overseas Trained Teacher Programme who have more than 2 years teaching experience may be exempt from the requirement to complete an induction period. The school will check what age ranges and subjects were covered in initial training, and what practical experience the teacher has gained on or following the training course. When teachers claim to be overseas trained, either within the European Economic Area or elsewhere, Springboard will ask for proof of their qualifications (originals if possible, or certified copies).

Work Permits

All other non-EEA nationals must have a work permit, Immigration Employment Document, or other specific permission to work in the UK. The Home Office’s employer’s helpline (0845 010 6677) will be used by Springboard for further advice which is not available from The Immigration and Nationality Directorate (IND) website. If Springboard wishes to confirm any of the details or validity of the work permit, we will ring the appropriate Work Permits (UK) Business Team on 0114 207 4074.

Induction of volunteers

Volunteers must also have Criminal Records Bureau clearance.  For a brief activity, such as a school visit, which does not involve the supervision or close contact of students the school may telephone for a “99” check.  For extended contact with students, when students may be left alone with an adult, or when an adult visitor may be in and around the school building an enhanced CRB search will be conducted.  The office performs this.  Visitors who do not yet have clearance will under no circumstance be left alone with a child or group of students.

 Agency Staff 

It is the policy of Springboard Education not to employ agency staff. 

Welcoming visitors

It is assumed that visitors with a professional role i.e. members of the police already have relevant clearance but the office will endeavor to check this before admittance is granted and a note made of anyone entering without clearance. (See also Site Security). 

Child Protection Policy 

The designated adult for Child Protection is Mr. Cross. There is a detailed Child Protection Policy, which is available from the school office with 24 hours notice. It is the Directors duty to ensure the policy is reviewed every two years and any deficiencies within the policy addressed immediately.  An appropriate number of staff have had appropriate child protection training, which is updated at least every three years. 

The behaviour policy includes a statement on physical restraint. This school follows DfES guidelines 09/11 which asserts that physical restraint may be used if there is the possibility that a child may be about to cause harm to him/ herself or to another. It also asserts that on no occasion should such physical contact be used as a punishment.

All allegations of abuse by or complaints of a teacher will be dealt with following the Area Child Protection Committee procedures.  A copy of this is available at 24 hours’ notice.  For any complaints about the Head teacher, the Directors should be contacted directly.

 If an allegation is proven, the Directors will inform the Independent Safeguarding Authority. 

The Design of the Curriculum

The curriculum deals with safeguarding in two ways.  Firstly, the curriculum, in subjects such as Personal, Social and Health Education discusses relevant issues with the students.  Topics include such themes as Drugs, Sex and Relationships and Stranger Danger.  Students are encouraged to explore and discuss these issues.

Secondly, the curriculum is designed so that safety issues within the subject are discussed and safe practices taught, such as using equipment properly in sport and Design IT.  At all times there have to be appropriate staffing levels, and when the curriculum is out of school,  appropriate and agreed pupil/adult ratios are maintained. The lead adult always assesses visits as to the level of risk and all trips are finally authorised by the Head teacher. 

Visiting speakers, with correct clearance are always welcome into school so that can give specialist knowledge to the students. 

Internet Safety (see separate anti – cyber bullying policy)

Students should be encouraged to use the internet as much as is possible, but at all times in a safe way.  Parents are asked each year if they agree to their child using the internet.  Pupils must never be left unattended whilst online and teachers should ensure that this does not happen. If teachers know of misuse, either by a teacher or child the issue should be reported to the Head teacher without delay. 

The Headteacher has overall responsibility for internet safety. They are also the internet and email manager for school and have direct access to all email addresses and passwords.

Equal Opportunities

Within the school prospectus there is a statement for equal opportunities: 

At Springboard we try to ensure that everyone is treated fairly. All students are given equal access to the school and its curriculum and all at Springboard are considered equal in the learning partnership.  When students have special needs we make arrangements to inform parents and design specific programmes for them.

Students with disabilities must be able to take a full and active part in every lesson and every measure must be taken to ensure this.

Behaviour policy

Good behaviour is essential in any community and at Springboard we have high expectations for this.  Parents and pupils are made aware of the rewards and sanctions available to staff.  Although the emphasis is always on the positive, there are also times when students have to be disciplined in order to maintain the safety and security of all students.

There are numerous rewards available to students:

  • Points awards per student
  • Showing another teacher good work
  • Money equivalent rewards
  • Certificates
  • Prizes and  extra trips out 

The sanctions range from:

  • An incremental system of warnings
  • Being removed from the class
  • Loss of  outdoor break-time
  • Reporting to a senior member of staff
  • A letter home
  • Exclusion 

Staff are discouraged from handling students, but when they deem it is safest to do so guidance has been given on safe methods of restraining a child so that they do not harm either themselves or others.

Anti Bullying Policy

Springboard Senior takes bullying very seriously and operates a five step anti bullying procedure which may ultimately result in permanent exclusion.

Springboard definition of bullying is: “A systematic and extended victimisation of a person or group, by another or group of others.”

The school’s response to this is unequivocal.

Adults must be informed immediately and action will take place. 

Although bullying in this school is rare the school always acts swiftly with a process of investigation, communication and action. Bullies will not be tolerated.

There is a more detailed Anti-bullying Policy and procedure that is available from the school office at 24 hours notice.

Racial tolerance

 At Springboard we work hard to promote racial equality and harmony by preventing and challenging racism.

If anyone ever feels unjustly treated then the school welcomes and values a response.

Racism is specifically tackled in the PSHE curricula. The students take part in discussions designed to raise awareness and address prejudices. Visitors from diverse cultural backgrounds work with the students.

Photographing and videoing

At Springboard we have taken a sensible, balanced approach, which allows parents to photograph and film providing they follow certain guidelines:

Parents’ consent to school taking photographs by signing a permission slip upon entry to school. School photographs that are for use outside of school are anonymous unless specific permission has been received from parents.

Parents will in the future be asked to sign to say that they have read the document prior to using their camera. 


If members of staff ever have any concerns about people working, paid or unpaid, they have a professional duty to inform the management accordingly. This can be done in writing or verbally but staff should be prepared to discuss issues in the confidence that any such matter will be dealt with sensitively and with the necessary degree of confidentiality.  The school follows the Local Education Authority’s guidance on Whistleblowing.  

A copy of this Safeguarding Policy 2017 can be downloaded here